Management Assistant

Job description

Support (business & sales + customer service)

  • You are the single point of contact when it comes to Brazilian customer orders;
  • You make sure customer (and contract) is properly set up in the system and a credit line established;
  • Receive and process orders from customers: from registration to invoice and delivery;
  • You confirm orders per company standards and the terms specified on customer purchase orders;
  • You check import documents and coordinate within company and local custom brokers;
  • You follow up on customer payments and assist with collecting payments if needed;
  • You execute a diversity of administrative tasks (eg: credit and debet notes, commission notes,…) and manage/make export related documents;
  • You coordinate shipments with local carriers and negotiate rates;
  • You communicate with customers and support them in all questions or route it to the appropriate party for follow-up.
  • Review, code, and process invoices from vendors.
  • Coordinate with Accounts/Payable making sure vendors are paid in a timely manner.
  • Assist running monthly/periodic reports for Brussels management and Brasil team: production, inventories, sales, and accounts payable.
  • Organize staff expense reports as needed / Provide assistance and support to staff regarding travel arrangements.
  • Support to produce marketing material.

Supply/Demand Planning

  • Update demand plan in MRP system for all products.
  • Gather information from Sales personnel for adjustments to demand forecast for all products.
  • Determine sales trends and perform sales analysis vs forecast. 
  • Maintain inventory control via records of inventories per warehouse.
  • Issue PO's as needed for materials and services. When completed, check and then submit invoices for payment.
  • Receive materials into the system.
  • Direct and arrange for warehouse stocking.

Profile

  • Associate’s or bachelor’s degree. 
  • Experience in an MRP planning environment is desirable.
  • Computer literate:
  • Strong capability is mandatory in MS Office (e.g., MS Word, Excel, PowerPoint, etc.). 
  • Experience with SAP (or similar system) required.
  • Good writing, communication, analytical and problem‐solving skills; Ability to multi task.
  • Good interpersonal skills: You develop strong relationships with customers, vendors, and sales teams.
  • Ability to work well either alone or as part of a team.  Comfortable working in a matrix environment.
  • Portuguese as native language, proficiency with spoken and written English.

Offer

We offer you:

  • We offer a full-time open ended contract and a competitive salary package with fringe benefits;
  • You will be able to grow your network and experience level;
  • You will be working in a challenging, international environment;
  • You will be working in a team with the right attitude and spirit to let you grow and succeed in your job.
Category
Administrative
Company
Tessenderlo Kerley International
Country
Brazil
City
Residencial Vila Verde
Experience level
Not Applicable
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